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There comes a point when either someone sends you an attachment or you want to send someone else an attachment.  Here's the scoop on how it works.

First, When you send an attachment in E-mail to someone else your e-mail program will pack up and ship that file that you have selected from your harddrive to someone else's hard drive exactly how you have it on your computer.  Think of it as if you saved the file on a floppy disk and drove it over to their house and popped the floppy disk into their computer.  The key is to know that what you are sending to the other person is in a format that their computer can read. In the floppy disk example, just because you can send it does not mean that the person on the other side can read it.    In the most basic example, suppose a person on a Macintosh saves a file and e-mails it to a person on a Windows 95 machine.  Depending on how the file is saved the other person may not be able to read it.   

The safest bet to send people files is to send it in a format that their Internet Tools can read.  For example, send a picture as a filename.gif or a filename.jpg because both of these can be viewed with your browser.   A filename.bmp file cannot be read with the browser. 

If you are sending a text file, save it as a filename.txt file unless you know that they have the same version of your wordprocessing program.  If you are going to send a spreadsheet or some other type of file, find out what type of program the person you are sending the file to will read it with.  You will save yourself and your friend some frustration.

On to Attachments!

First, the following information is for if you are using Internet Mail on Windows 95. If you click on Start then Programs then click on Internet Mail you will follow this format.  If you don't have this type of e-mail program but still want to learn about attachments, follow this link and go to E-Mail University.

Reading Attachments:   You are probably going to get an attachment before you send one so lets go through that first.    You have an attachment on an e-mail when you see a Paperclip on an e-mail file like it is shown below.


To open the attachment, click on the paperclip then slide your mouse down to the highlight the attachment then release the mouse to open the attached file.  Often to read the file that you are highting requires a second program to be opened like your word processor or your browser. If nothing happens when you try to open the attachment, you may need to look carefully at the file information (the above file is named 'MY FILE' and is WPS file.  You need a program that can 'read' WPS files to open it.   Ask the person who sent it to you what program they created the attachment in. The attachments themselves are stored (on most computers) in a folder named "c:\windows\temp". If you want to keep the file after reading it, you can move it from there to whatever location you prefer.

Sending Attachments: Remembering that the person on the receiving side of your attachments will have to open your file with a program they have on their computer, be considerate of what you send to others.    To send a file, you will have to know 'where' the file you want to send is on your computer.  Write down the location (For example c:\windows\desktop\filename.gif is the location for a file named filename.gif that is located on the desktop).   If you don't know where your file is located, you will have trouble sending it. If you know what the file is named, you can click on Start then Find then Files or Folders and when the windows opens up type the file name (or as much of it as you remember) in the Named field and click on Find Now.  Make sure that the Look In field has My Computer selected to do a complete search. When the search comes up, you will see the filename and the file location (like c:\windows\desktop).  Write this down, you will need it later!

Start your e-mail message to the person you want to send the attachment. Once you are done and you are ready to include the attachment click on Insert then File Attachment as shown below::


A window comes up that lets you look around your hard drive to find the file you want to attach. Find the file on your hard drive and click on it so it turns blue and then click on the button labelled Attach.  You will then see the display of your attachment like it is shown above. When you hit send, it may take a little longer to send your e-mail because it is also sending this attachment.  It is polite to let the person you are e-mailing know you have sent the attachment named myfile.wps in the body of the e-mail.

Cumberland Internet, Inc
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